SAVE50
Your DSE duties, run in the same place as the breaks. Each person does their part in a few minutes from a link in an email. Problems go straight to the team that fixes them, and you keep the records an inspector or insurer asks for. Included in every Workplaces licence.
In the UK, the Health and Safety (Display Screen Equipment) Regulations 1992 give employers five duties towards people who use screens for their work.
| Duty | Regulation | How Workplaces covers it |
|---|---|---|
| Assess each workstation | 2, 3 | A short check each person answers, sent when they start, when they are due again, or when something changes |
| Reduce the risks found | 2 | Every problem becomes an action for Facilities, IT or your assessor, tracked until it is closed |
| Plan breaks or changes of activity | 4 | The 20-20-20 Vision app on every desk, with team-level adherence reporting |
| Eye tests on request | 5 | Staff ask from their check or a link; your assessor arranges and records it, and recalls are flagged |
| Training and information | 6, 7 | Four short modules and your own policies, each confirmed by the person |
Records aren't a duty in themselves, but they are what an inspector or insurer asks to see. Every check, action, confirmation and eye test is dated and kept, and the evidence pack puts them on one page.
It goes automatically to new starters and to people due again (every 12 months unless you choose otherwise), and to anyone who reports a desk move, new equipment or a start at home working. You can also send one by hand to anyone, at any time.
About five minutes from a link in their inbox, with no account to create. Before they start, they're told exactly who will see their answers. The questions are based on HSE guidance, and you can add your own.
Things they can fix themselves are shown straight away, with a short how-to. A new chair, a monitor arm or a laptop stand goes to Facilities or IT by email. Discomfort goes to your assessor, or to an occupational health contact you name.
Facilities and IT mark each item done from the email itself. Two weeks after an item opens, the person is asked whether it was sorted. Anything that wasn't comes back to your assessor.
Staff answer from their inbox, your assessor runs it from the dashboard, line managers see who is done, Facilities close items from an email, and your insurer gets the evidence pack.
Click the screen in focus to see it full size. Every name, machine and figure in these is invented.
Who is in date, who is overdue, and where training, policies and eye tests stand.
Checks to review, discomfort to follow up, actions that have stalled, eye tests asked for.
Their checks, answers, actions, training, policies and eye tests in date order. Every opening of a record is logged.
A printable summary with spreadsheets behind it. It names nobody in connection with discomfort or eye tests. An insurer or inspector can have read-only access to it for up to 90 days.
Line managers see only whether their people's checks are done. A monthly or quarterly summary, with counts only, can go to your health and safety committee.
Four short modules come with it: setting up your workstation, laptops and working from home, breaks and the 20-20-20 rule, and reporting discomfort. Each takes two or three minutes. You can add your own as video links, PDFs, intranet pages or modules built in the dashboard, and publish your DSE, home-working and eye-test policies. Each person confirms each one, and the record keeps the exact version they saw. They are asked again when a policy changes or training falls due, with automatic reminders if you turn them on.
Staff see your organisation, not ours. Check pages carry your logo and brand colour. Emails come from your organisation's name, replies go to the address you choose, and you write how each invitation and reminder opens. Training can be your own videos, PDFs or intranet pages alongside ours, and your policies are yours in full.
Staff ask for a test from their check or from a link on your intranet. Your assessor is told that somebody asked, arranges the test and records the date. The next test is flagged when it falls due, and the person gets a reminder. You set your process once (provider, how to book, what you pay towards it), or give each site its own in its own currency. We record dates, whether special glasses were provided and any payment. Nothing clinical, ever.
There's nowhere to type symptoms or medical details, and nobody can add health questions of their own, so you never hold more than you need.
You learn where it hurts, never how badly or why. That's enough to act on, and nothing more.
Line managers never see answers, Facilities and IT see only what they have to fix, and no email ever mentions discomfort.
Each time anyone opens a person's record, it's recorded.
Check records are never joined to break data, and breaks stay anonymous.
Records are kept while someone is on your list and for 1 to 6 years after they leave (you choose, 3 by default), then deleted.
Your organisation is the controller and 20-20-20 VISION LTD is the processor. Our data processing agreement, our DPIA and a staff privacy notice template are yours on request.
A small office can be running checks in an afternoon: import a spreadsheet, name an assessor, press send. A large organisation gets the controls it needs, and a small one never has to see them.
Keep your list in step with one security group in Active Directory or Entra ID, with line managers read from the directory too.
New starters are sent their first check automatically. When a team moves or a manager leaves, you can move everyone to their new site, department or manager in one go, from the dashboard or a spreadsheet. Groups are rules, not lists, so after a restructure the right people still get the right questions and training without anyone updating them.
Different questions, training, assessors and routes for each.
Facilities, IT and occupational health addresses by site, department or group, set in one grid or imported from a spreadsheet.
Each assessor sees only the people they cover, and when one moves on, their work passes to another in one step.
Import a spreadsheet, or sync one security group from Active Directory or Entra ID. Line managers can come from the directory too, if you want them to.
So different people can get different questions, assessors and routes.
One Facilities, IT and occupational health address for everyone, or different ones by site or group.
Link your own, or start from our template, filled in from your settings.
A checklist in the dashboard ticks off each step as it's done.
Included in every Workplaces licence at no extra cost. We switch them on for each organisation as it's ready.